Company Address
Employee Name: Employee Name
Employee ID: N/A
Designation: N/A
Department: N/A
Pay Period: N/A
Pay Date: 2026-01-16
| Description | Amount (₹) |
|---|---|
| Basic Salary | ₹0.00 |
| Description | Amount (₹) |
|---|---|
| Provident Fund | ₹0.00 |
| Professional Tax | ₹0.00 |
Salary slips (payslips) are essential documents for both employers and employees. Requirements vary significantly across India, the United States, and the European Union.
Legal Requirement: Under the Payment of Wages Act, 1936, employers must provide salary slips to employees. The Industrial Employment (Standing Orders) Act also mandates payslips.
Mandatory Components: Employee name, designation, employee ID, PAN, UAN (Universal Account Number), gross salary, deductions (PF, ESI, TDS), net salary, and bank details.
TDS Compliance: Salary slips are required for TDS (Tax Deducted at Source) compliance. Form 16 is issued annually based on salary slip data.
PF & ESI: Employees' Provident Fund (EPF) and Employee State Insurance (ESI) deductions must be clearly shown. EPF is mandatory for businesses with 20+ employees.
Digital Payslips: Digital payslips are legally valid if employees can access and download them. Many companies use email or employee portals.
State Requirements: While federal law doesn't mandate payslips, many states require them. States like California, New York, and Massachusetts have specific requirements.
California: Employers must provide itemized wage statements showing gross wages, deductions, net pay, pay period dates, and employer information.
W-2 Forms: Employers must provide W-2 forms by January 31st showing annual earnings and tax withholdings for tax filing purposes.
Deductions: Common deductions include federal/state income tax, Social Security (6.2%), Medicare (1.45%), health insurance, and 401(k) contributions.
Pay Frequency: Most states regulate pay frequency. California requires at least twice monthly, while federal law requires at least monthly for exempt employees.
EU Directive: EU countries must provide written statements of employment conditions, including salary details. Payslip requirements vary by country.
Germany: Employers must provide monthly payslips (Lohnabrechnung) showing gross salary, deductions (tax, social security), and net salary.
France: Payslips (bulletins de paie) are mandatory and must include detailed breakdown of gross salary, social security contributions, and net pay.
UK: Employers must provide itemized payslips showing gross pay, deductions, and net pay. This applies to all workers, not just employees.
Social Security: EU payslips typically show significant social security deductions (healthcare, unemployment, pension) which vary by country.