Issue a debit note
Raise a debit note when a supplier under-billed you, short-shipped, or you return goods and need the payable reduced on your books.
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Billing & Spending › Sales › Tax Invoice
Hitesh
TAX INVOICE
TIMSIT Solutions Pvt. Ltd. · GSTIN 24AABCA1906H1Z8
Bill To: Apple India Private Limited
#INV-0042
18 Jul 2026
Due in 15 days
DescriptionHSNGSTAmount
Consulting — Retainer998318%₹60,000
Design Services998318%₹25,000
Website Maintenance998318%₹15,000
Subtotal₹1,00,000
CGST 9% + SGST 9%₹18,000
Grand Total₹0
Paid
Invoice Activity
Invoice created
From Quotation #QT-2026-001
Emailed to client
contact@apple.com
Viewed by client
2 hours ago
Payment received
₹1,18,000 via UPI
Settled in full · 0 days overdue
Payment received
₹1,18,000 via UPI · just now
How this looks in TiBook
How to
- 1Navigate to Billing & Spending → Purchase → Debit Note (
/voucher/debit_note). - 2Click Create and pick the supplier.
- 3Reference the original purchase invoice number when available.
- 4Add lines for the extra charge or returned value. Match GST treatment to the original bill.
- 5Explain the reason in notes (rate difference, damaged goods, etc.).
- 6Save and share PDF with the vendor for their accounts team.
- 7Adjust outstanding payables when the supplier accepts the debit note.
Purchase-side adjustment
Debit note is the mirror of a credit note on sales. It documents why you are paying less (or claiming more) on the purchase side. GSTR filing still happens outside TiBook — keep PDFs for your CA.
Use a dedicated DN- prefix in Manage Prefixes so debit notes never share numbers with purchase bills.
Related articles
- Record a purchase returnDocument goods sent back to a supplier so purchase and stock values drop correctly.
- Create a purchase invoiceRecord supplier bills in Purchase Invoice so payables, input tax, and stock inward stay aligned with your books.
- Document number prefixesSet INV-, QT-, PO-, and other prefixes per document type so sales, quotes, and purchase series stay separate and audit-friendly.
Need more help?
Email, call, or WhatsApp the TiBook team. We can walk through invoicing, stock, POS, or your GST setup.
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