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Create a purchase order

Send a PO to a vendor before goods arrive so quantity, rate, and terms are agreed in writing.

TiBook Business Management Suite
Billing & Spending › Sales › Tax Invoice
TAX INVOICE
TIMSIT Solutions Pvt. Ltd. · GSTIN 24AABCA1906H1Z8
Bill To: Apple India Private Limited
#INV-0042
18 Jul 2026
Due in 15 days
DescriptionHSNGSTAmount
Consulting — Retainer998318%₹60,000
Design Services998318%₹25,000
Website Maintenance998318%₹15,000
Subtotal₹1,00,000
CGST 9% + SGST 9%₹18,000
Grand Total₹0
Paid
Payment received
₹1,18,000 via UPI · just now

How this looks in TiBook

How to

  1. 1Go to Billing & Spending → Purchase → Purchase Order (/voucher/purchase_order).
  2. 2Click Create and choose the supplier.
  3. 3Set PO date and expected delivery in notes if needed.
  4. 4Add items, quantities, and agreed rates. Tax can be shown for estimate.
  5. 5Add terms — payment days, delivery location, penalty clauses.
  6. 6Save and PDF the PO to email or WhatsApp the vendor.
  7. 7When goods arrive, create a purchase invoice against the same supplier and lines.

PO does not move stock

A purchase order is a commitment document. Purchase invoice (and goods receipt, if you use stock workflows) records what actually came in.

Reference the PO number on the purchase invoice notes so three-way matching is easy at month-end.

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Need more help?

Email, call, or WhatsApp the TiBook team. We can walk through invoicing, stock, POS, or your GST setup.

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